MECHANISM TO RECEIVE FEEDBACK ABOUT THE RESEARCH PROPOSAL SUBMITTED TO THE INSTITUTIONAL RESEARCH COMMITTEE/ IRB / ERB
To receive feedback about a research proposal submitted to the Institutional Research Committee (IRC), Institutional Review Board (IRB), or Ethical Review Board (ERB) at Bahria University College of Medicine, you can follow these steps:
- Submission Confirmation:
- Ensure that you have received a confirmation of submission. This confirmation typically includes a tracking number or reference number for your proposal.
- Contact Information:
- Obtain the contact details of the IRC/IRB/ERB office. This information is usually available on the university’s official website or through the administrative office of the College of Medicine.
- Formal Request:
- Draft a formal request for feedback. Include your proposal’s reference number, the title of your research, and your contact information. Clearly state that you are seeking feedback on your submitted proposal.
- Email Communication:
- Send your formal request via email to the designated contact person or office. Ensure that your email is polite, professional, and concise.
- Follow-up:
- If you do not receive a response within the expected timeframe (usually 2-3 weeks), send a polite follow-up email or make a phone call to inquire about the status of your request.
- In-Person Meeting:
- If feasible, you can request an in-person meeting with a representative of the IRC/IRB/ERB to discuss the feedback. Ensure to schedule an appointment in advance.
- Review the Feedback:
- Once you receive the feedback, review it carefully. Address any comments, concerns, or recommendations provided by the committee.
- Revisions and Resubmission:
- Make the necessary revisions to your proposal based on the feedback received. Resubmit your revised proposal if required, following the guidelines provided by the IRC/IRB/ERB.
Here is a sample email template for requesting feedback:
Subject: Request for Feedback on Submitted Research Proposal (Proposal Reference Number: [Your Reference Number])
Dear [Contact Person’s Name],
I hope this email finds you well.
I am writing to request feedback on the research proposal I submitted to the [Institutional Research Committee/IRB/ERB] on [Submission Date]. The title of my research is “[Research Title],” and the proposal reference number is [Your Reference Number].
I would greatly appreciate any comments, concerns, or recommendations that the committee may have regarding my proposal. Your feedback is invaluable to me, and I am keen to make any necessary revisions to ensure the success of my research project.
Thank you very much for your time and consideration. I look forward to your response.
Best regards,
[Your Full Name]
[Your Position/Title]
[Your Contact Information]
[Your Department]
Bahria University College of Medicine