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MECHANISM TO RECEIVE FEEDBACK ABOUT THE RESEARCH PROPOSAL SUBMITTED TO THE INSTITUTIONAL RESEARCH COMMITTEE/ IRB / ERB

 

To receive feedback about a research proposal submitted to the Institutional Research Committee (IRC), Institutional Review Board (IRB), or Ethical Review Board (ERB) at Bahria University College of Medicine, you can follow these steps:

 

  1. Submission Confirmation:
    • Ensure that you have received a confirmation of submission. This confirmation typically includes a tracking number or reference number for your proposal.
  2. Contact Information:
    • Obtain the contact details of the IRC/IRB/ERB office. This information is usually available on the university’s official website or through the administrative office of the College of Medicine.
  3. Formal Request:
    • Draft a formal request for feedback. Include your proposal’s reference number, the title of your research, and your contact information. Clearly state that you are seeking feedback on your submitted proposal.
  4. Email Communication:
    • Send your formal request via email to the designated contact person or office. Ensure that your email is polite, professional, and concise.
  5. Follow-up:
    • If you do not receive a response within the expected timeframe (usually 2-3 weeks), send a polite follow-up email or make a phone call to inquire about the status of your request.
  6. In-Person Meeting:
    • If feasible, you can request an in-person meeting with a representative of the IRC/IRB/ERB to discuss the feedback. Ensure to schedule an appointment in advance.
  7. Review the Feedback:
    • Once you receive the feedback, review it carefully. Address any comments, concerns, or recommendations provided by the committee.
  8. Revisions and Resubmission:
    • Make the necessary revisions to your proposal based on the feedback received. Resubmit your revised proposal if required, following the guidelines provided by the IRC/IRB/ERB.

Here is a sample email template for requesting feedback:

 

Subject: Request for Feedback on Submitted Research Proposal (Proposal Reference Number: [Your Reference Number])

 

Dear [Contact Person’s Name],

 

I hope this email finds you well.

 

I am writing to request feedback on the research proposal I submitted to the [Institutional Research Committee/IRB/ERB] on [Submission Date]. The title of my research is “[Research Title],” and the proposal reference number is [Your Reference Number].

 

I would greatly appreciate any comments, concerns, or recommendations that the committee may have regarding my proposal. Your feedback is invaluable to me, and I am keen to make any necessary revisions to ensure the success of my research project.

 

Thank you very much for your time and consideration. I look forward to your response.

 

Best regards,

 

[Your Full Name]
[Your Position/Title]
[Your Contact Information]
[Your Department]
Bahria University College of Medicine